OCTOBER 11, 2006

Attendance- Fontaine, Baiardi, Graustein, Hawley, Daniels, Gemske, Davis, Young, Grimes and MacDougall.

The meeting was called to order at 7:15 P.M.

Motion to accept minutes from previous meeting with amendments of 4 out of 5 of the Road Race Grand Prix are done and that a 4^th XC race has been added, was proposed by Will Graustein and seconded by Peter Hawley.

AGENDA

REPORTS

President- Bob Fontaine reported that there is no convention info available yet. You can register on line. 11/29 is the opening session in Indianapolis. Hotel info is on the USATF website.

Vice-President- no report

Treasurer-  Mark Young reported that our NOW account has $10,370.41 and the IMMA account has $22,010.42

Membership- no report

AREA CHAIRPERSONS

LDR- Will Graustein reported that the Road Race Grand Prix is done. Feedback has been favorable. The Cross Country Grand Prix started on Sunday in Waterford. There are 3 more races. Criticism of the increase in the annual membership cost was high. Most said they may be unwilling to pay it.

RACEWALKING- Robert Daniels reported that racewalking wants a championship in the area. They may need to postpone it until the spring as it is difficult to get a commitment from a facility.

MASTERS- no report

OFFICIALS- Yvonne Grimes reported that the outdoor meet in June had $300 allocated for officials payment. She proposed that it be split amongst the 5 officials that stayed the entire time. It was unanimously agreed upon. She would like to see a rule requiring master’s certified officials be required to work a certain amount of our USATF meets per 4 year Olympiad.

SANCTIONS- Doug MacDougall reported that some sanctions are still not being mailed to him. He hopes to have things ironed out by the beginning of the year.

OLD BUSINESS- Bob Fontaine led much discussion about annual membership increases. It was decided that we would go along with the increase but waive the entry fee for youth at our USATF meets. Dave Driscoll’s expenses would be covered by us.

This will be posted on our website right away with a suggestion to renew before the 11/1/06 increase.

NEW BUSINESS

Proposed budget- The budget was reviewed by the board. Bob Fontaine recommended that we increase the officials allocation to $1200.00 to cover the numbers of officials we need for our events. The 2007 budget was unanimously passed.

Background screening program- Bob stated he hopes to get more info at the convention. It isn’t known when this will go into effect. Many questions were raised by the group.

Bylaws- Bob proposed that the bylaws remain unchanged with the exception of the month of our annual meeting being Oct. and that there will now be a website committee formed. Doug MacDougall proposed that the bylaws be accepted and was seconded by Mark Young. They were unanimously passed by those present.

Newsletter- Bob stated that he would again be willing to put this together this year.

Next meeting-Nov. 8, 2006 at 7pm

Meeting was adjourned at 8:30pm

Respectfully submitted by Joyce Baiardi  

Attendance- Fontaine, Baiardi, Graustein, Hawley, Daniel, Gemske, Davis,  Grimes, Mongovan and MacDougall.