September 16, 2004
Attendance- Fontaine, Barber, Hawley, Graustein, Baiardi, Gemske, Miller.
The meeting was called to order at 7:15 P.M.
President- Bob Fontaine reported on the National Association Workshop that he attended in Phoenix. He stated that there are four parts to the Organic Documents that are due to national by Oct. 1st.
1. Renewal Articles of Incorporation- We are considered incorporated if our taxes are paid, which they are. We have 45 days to file for non-exempt status. He will possibly file for an extension.
2. Finance report from previous year- He will ask Mark Young for that.
3. Minutes from previous year’s meetings- I will e-mail those to him.
4. Bylaws- He will take care of sending that.
He brought up the proposal posed by national to donate $500 to the Junior team for travel to Morrocco. The board voted no as we have no members from Ct. on that team and our low finances may best be distributed elsewhere.
He discussed the debate over the possible screening of anyone involved with any youth programs. There had been no definite decision by national.
There is a CD available with logos for any publications.
There was debate with no decision over a late fee for association renewals.
Bob informed us of a grant program available to USATF associations. Forms aren’t due until 5/05. He wanted to have discussions on possible requests for these funds at our Oct. and Nov. meetings.
Vice-President- no report
Treasurer- no report
Membership- Jim Barber reported that there are now 1243 Ct. members. Portions of on line registration dues is being paid by national.
LDR- Will Graustein reported that the prize money from the first three races of the Grand Prix has been paid. The system of the individual clubs taking the responsibility for one race each is going well. He questioned if we could offer some kind of recognition certificate to individual champions in different age groups. The board thought this was a great idea. He will look into making one up. Lastly he reported that the Mystic marathon relay is Oct. 24th.
RACEWALKING- no report
MASTERS- No report
WEBSITE- Patty Miller reported that our website is up to date.
Direction of organization- Discussion took place by the board regarding the dates for our association sponsored meets. It was agreed that dates need to be determined earlier and posted on our website. We also agreed that the J.O.s and USATF outdoor meets could be combined into one larger meet to save money on facilities and officials time etc.
Sponsorship- There was brief discussion on the increased potential there would be with non-exempt status.
Upcoming meets- Bill Mongovan reported that the state Cross Country championships would be in Litchfield on Nov. 14th. The New England meet would be in Augusta Maine on Nov. 21st and nationals on Dec. 11th in Illinois.
Patty Miller reported that the youth meet she organizes had 172 athletes on July 17th and next year she needs more help from our organization and officials.
LDR meeting in Akron- Bob Fontaine stated that the workshop will be Oct. 1-3, 2004 and that $300 reimbursement for travel is available.
Next meeting-Oct.6, 2004 at 7pm
Meeting was adjourned at 9:15pm
Respectfully submitted by Joyce Baiardi