April 18, 2007
Attendance- Fontaine, Barber, Baiardi, Graustein, Hawley, Daniel, Gemske, Davis, Grimes, Mongovan, Miller and Cook.
The meeting was called to order at 7:00 P.M .
AGENDA
Treasurer- Mark Davis for Mark Young reported that our NOW account = $4,186.10 and our IMMA account= $27,932.66.
Membership- Jim Barber reported that we have 812 members to date.
Officials Yvonne Grimes reported that we had 20 officials at our indoor meet. More will be needed for outdoors. She discussed possibly having 2 shifts for the day for those who can’t make a whole day commitment.
Master’s- no report
Web site- Patty Miller stated that we now have a 3 year contract for our website.
Youth- no report
Race walking- Ron Daniels reported that our mall race on Feb. 18th attracted 15 finishers. We need to provide greater publicity for this event, especially in the Eastern Region. 2 finishers qualified for the Penn Relays. Theron Kissinger barely missed the National Championship Standard. We are working on developing a series of developmental clinics.
LDR- Will Graustein reported that a 5 race grand prix series has begun. The first race was in Fairfield with 7 teams competing. A lot of talent was represented at the club level. The next race is on Father’s day, the Branford 5 miler. In Nov. we will begin the selection process foe the next year’s race schedule. Trail racing will begin this year.
OLD BUSINESS
Background checks- Bob Fontaine stated that our association needs a screening agent. This person will be screened by national before being accepted. Jim Barber volunteered to gather the paperwork from those submitting for consideration. National has the applications and are contracted with an on-line website for checks. If we use them there will be no charge, if not there may be some reimbursement from the national office. Ron Daniel volunteered to be the agent. Motion was made by Jim barber to accept him. Yvonne Grimes seconded the motion and it was passed unanimously by the committee. We will need to get the info to the clubs. Discussion followed to make it mandatory for clubs to have started the process in order to participate at our outdoor meet.
Indoor meet- The numbers of officials at the meet really helped out. We need to start the throws earlier next year. There will be Master’s medals given out as awards to that age group.
NEW BUSINESS
Our USATF outdoor meet will be 6/16. It will be pre-entry only. Non-club athletes can mail in entries. All others must be entered on-line. SCSU site needs to be finalized soon. Start time will be 9 am for field and 10 am for track for youth and in the afternoon 3pm field and 4pm running.
Bob Fontaine discussed Hytek that has a corporate partner called Direct Athletics. They will pre-register everyone for a nominal fee. One can then pay by credit card. Active.com may be an alternative though slightly more in price. Bob will investigate them. Jim Cook offered to do pre-entry.
Bob also brought up the need for USATF/CT to purchase our own hytek license
(network version). He stated he would write a proposal for a grant from national. After much discussion a motion was made by Jim Barber to purchase the Hytek program for $1,438.00. It was seconded by Bob Gemske and unanimously passed by the committee.
OTHER BUSINESS- The need for a well run meet was discussed. Some ideas that came up were-
1.- Need for volunteers- Patty Miller offered to post it on our website.
We need to request clubs to come up with 1 or 2 each
A volunteer coordinator needs to be found
2.- Need for a better grass roots program, especially for youth. Much discussion followed. An announcement will be posted on our website to local coaches and ADs. A stipend to hold these local track meets may be paid.